Accounting

A well-integrated official accounting system is highly valuable for the smooth operation of operations and consistent storage of financial documents. In the retail sector, where there is intense document entry, the integration structure must be improved in detail.

Providing high-performance accounting integration with modern database design, DerinSİS enables the completion of preliminary accounting processes in the most practical way, while ensuring that all information is consistently and instantly integrated if desired. This is due to its architecture being designed for a high number of documents.

Many features such as period settings, reconciliation rules, detailed authorization, log system, and system controls that detect user errors allow control to always be with authorized personnel. The flexible classification of all current information at the preliminary accounting level, with a current structure separated according to customer/company/bank-cash usage purposes, facilitates the work of accounting users.

Company Structure

A company is created for each period and contains its own independent chart of accounts. At the beginning of period-end transactions, the new year's chart of accounts can be structured by considering steps such as carrying forward the chart of accounts from the previous period, carrying forward integration settings, and carrying forward the closing entry as an opening entry.

Integration Settings

The accounting integration codes of all definition accounts can be entered in their own definition screens. Due to the period, it is naturally arranged on a company basis and by selecting from each company's chart of accounts. Based on invoice types, by assigning revenue-kdv accounts, the high data needs of retail are generally met by structuring the chart of accounts according to minimum financial needs. For example, company-based or category-based reporting needs are met by the extremely detailed group code and classification possibilities at the preliminary accounting level, so the chart of accounts is kept simple in official accounting.

The heavy current definition needs of e-Commerce can be kept away from a single chart of accounts with a system we call virtual bag account. However, accounting personnel can view person-based statements-balances if they wish.

Product-based revenue-kdv can still be defined. If desired, a separate account can be opened for all customers.

The integration settings of company and customer accounts can be listed, controlled, and entered from the same interface within accounting.

Current Accounts

Current accounts are managed in 3 separate definition screens; companies, customers, and bank-cash definitions provide an appropriate authorization opportunity for business processes. Standard access, authorized, and statement sections found in each current definition screen, as well as a section where IBAN-controlled bank accounts can be entered, a 'Visual and Technical Data' section where unlimited images and files can be added, and a 'Other Information' section where unlimited information fields can be defined and entered. Direct access is provided to all types of documents such as invoices, delivery notes, and orders of the current account. A section showing related products for companies and customers allows all necessary information to be collected under one roof. From here, it is possible to access all related documents of the products.

In the contract tabs of company and customer definitions, all purchasing conditions are managed. Under the roof of contracts where periodicity is taken as a basis, all commercial information is included, from terms to delivery, from return rules to turnover bonuses.

With the automatic aging feature, the due/future average maturities of receivables and payables, the remaining payment list, and payment planning can be performed. Monthly adat calculations, along with reports, provide performance information for past current accounts.

Current Transactions

In the 'Current Transactions' module, where all transactions between current accounts are carried out, all data entry transactions are made together with the statement, providing the practicality needed by users. Authorized persons of the main interested parties can access their phones, and access to statements is provided.

Cheque Transactions

In this module, where received and given cheque transactions are carried out, endorsement, bulk cheque entry, receipts, and cheque summaries can be made. Depending on the authorization, bank-based cheque designs can also be made on the same screen. With Cheque Assistant, average maturity studies can be performed for different amounts and terms.

Expense and Service Definitions

Expenses and services can be defined hierarchically for preliminary accounting usage, similar to the chart of accounts, but can be opened and closed according to central/store usage, guiding the operational usage. Mainly in expense and service invoices, it is used in current transactions and provides rich reporting opportunities in Expense and Service Analysis at the preliminary accounting level.