Invoice Control

Invoice control is one of the most basic issues in retail. Every business, even with different department names, allocates an important human resource for this job. In order to enter thousands of documents every day, to check line by line and to cut price difference invoices, the software system must have very sophisticated features. DerinSİS, starting from the use of hand-held terminals, purchasing contracts, interface assistant features, approval process and invoice control system, is the most important assistant of managers and users.

Price Difference Budgeting

Due to the budgets of distributors in various subjects such as price difference and return, the price differences to be cut are partially delayed, which is a process that local markets experience intensely. Tracking these amounts is very difficult. In the DerinSİS invoice control system, there is a 'budget' function depending on the authorization, instead of creating a price difference. In this case, both the cost system works correctly, and also partially invoiced, the rest can be automatically tracked and its impact on the balance can be seen in all relevant interfaces.

Calculation of price differences according to historical purchase prices

It is checked whether the contracts are implemented or not, the debt/credit amount to be sent to the current system is finalized, and the official process is completed. These controls can be done optionally via orders or price lists. Gross price, net price and discounts can be compared separately, and differences are shown on the net price.

Arrangement of price difference invoices, cost correction

The first benefit of catching price differences is that product providers know this and become more careful. Preventing commercial losses will then be achieved much more easily. With DerinSİS, not only do you catch these differences, but also the actual costs of invoices are corrected after price differences. The price difference corrections sent by companies are also entered in relation to the purchase invoice in the system, and the cost effect is reflected on a product basis.

Return Difference Control

The control result for over-invoiced products according to confirmed acceptance quantities prevents omission of returns, as opposed to invoices that must be entered one by one. Return difference invoices do not affect stocks, so the most accurate movement structure is obtained with this method. In a process not structured in this way, businesses seem to have made physical product purchases that have not taken place and returned them, and all statistics and performance values are distorted. We ensure that our customers are not faced with such a problem, and that real stock movements are preserved and difference invoices are automatically generated.

Invoice Control Report

Monitoring employees dealing with this issue is as important as putting product providers under discipline. However, since the targeted efficiency can only be achieved in this way, the 'Invoice Control Report' module, which means control of invoice control, has been developed. All the rules working on each invoice are run collectively for the desired companies and periods, and all skipped documents and lines are shown one by one, and price differences can be applied collectively.

In order to prevent office document losses and support controls, physical document entry at the building entrance can also be managed within DerinSİS. Then, a document handover system can be activated, and valuable documents can be associated with users.

Creating a collective price difference invoice

In addition to checking each invoice individually and arranging a price difference, it is possible to calculate the differences collectively, for example at the end of the month, and to create price difference invoices collectively. This situation works like the line-based cost correction approach, and can also work with KDV-based assigned products. According to the line-based cost correction technique, for collective transactions, options for a separate invoice for each purchase invoice or a single invoice based on the company are offered. With special listing possibilities, both the accounting department and the counterparty can understand and use.

Approval process and cashing stage, division of labor

If the users who control and process invoices are different from those who finalize the debt/credit amounts, the approval process comes into play. Company receivables are only created with the approval of users with authorization. Approval and approval cancellation authorities are managed separately. Similarly, sub-authorizations for invoice cancellation and cancellation are also provided. Thanks to various controls in purchase and sales-oriented invoices, duplicate entries are prevented.

The due dates come from contracts, payment planning

The payment terms that are part of the supplier contracts are entered into DerinSİS, and the payment planning infrastructure, which is an important prestige issue for companies, is established. The due dates that can be defined on the basis of due date types can be applied to the document date, if desired, to the shipping date, or to the one that is more favorable for the company. Due to special conditional purchases, the deadlines are linked to the relevant invoices from the order.

Printing Properties

The ability to print price difference invoices in detail by product facilitates the control transactions with companies, shows your calculation power and strengthens your corporate perception. The display of the linked purchase invoice information on a line-by-line basis allows you to manage multiple invoice differences in the same invoice and does not allow any confusion.

One of the options in print settings is to take output grouped by the naming expected by the counterparty. Thus, while product-based costs and line relationships are stored absolutely, invoice listings can also be made with appropriate naming according to the budgets of the relevant companies.