Lease Management Module

Lease Management in Large-Scale Chains

Lease management of chains with many and various format stores becomes a heavy workload. In street and AVM store retail, business place owners can be individuals, companies, or even banks. In this case, business place partnership structure, documents to be arranged, calculation steps, square meters, and currency conditions reveal a process that needs to be managed at the module level.

All transactions being compressed into a narrow time at the end of each month and payments made according to accounts not allowing errors make software-based solutions even more inevitable.

Calculations in Rent, Warehouse, and Common Area Expenses

Typically, in turnover-based and square-meter-based calculations, there is usually a 'minimum amount' limit. In many cases, there can be a fixed amount added to this, as well as contracts where warehouses are covered with a different percentage or fixed amount. Common expenses can also have scenarios where both turnover-based and fixed amounts are added. These amounts can be in foreign currency, and exchange rates can be considered with different average calculations according to business place owners, making the lease management module even more critical at month-end transactions. Contracted exchange rates, long-term contracts, and rate increase rules also increase complexity and attention needs.

Payments to Partners in Business Place Owners

If business place owners consist of partners, the rent calculated must be divided into relevant accounts according to sharing ratios without errors. Depending on whether business place owners are individuals or companies, various tax processes such as withholding tax, VAT, receipts, and invoices come into play.

The high number of business place owners in many stores requires lease transactions to be managed monthly with a period-end closure approach. In our system designed according to the actual working routine, warnings, authority restrictions, detailed reporting, and personnel responsible for lease records are configured according to their needs.For business place owners, tax calculations, monthly declaration reports, control reports, and all these data to be managed periodically, foreign exchange rate factors, transaction history, authorization, and contract conditions are stored, making DerinSİS Lease Management Solution a complete efficiency assistant for large chain stores.